Privacy Policy

What we collect, why, and how we protect it.

Effective Date: April 4, 2026 · Last Updated: April 4, 2026

Overview

Smart Tools ("we," "us," "our") develops productivity tools for Autodesk Revit, including Smart Keynotes and Material Eyedropper. This policy describes what data we collect, how we use it, and your rights regarding that data.

We collect only what is necessary to operate licensing and deliver the product. We do not sell your data. We do not use analytics or tracking. We do not place cookies on your browser.

Data We Collect

Information you provide

Data When Purpose
Email address At checkout Account creation, license delivery, billing communication
Payment information At checkout Processed entirely by Stripe. We never see or store card details.

Information collected automatically

Data When Purpose
Computer name License activation or trial start Enforce per-machine activation limits (3 machines per license)
Windows username License activation or trial start Associate activations with the correct user on shared machines

Information we do NOT collect

  • IP addresses
  • Hardware fingerprints or device identifiers
  • Revit model content, file names, or project data
  • Browsing behavior, usage patterns, or feature telemetry
  • Cookies or tracking pixels

AI Features

Smart Keynotes includes an optional AI assistant that helps draft keynote text. When you use this feature:

  • Your chat messages are sent to OpenAI's API to generate a response.
  • Messages are passed through our server in real time and are not stored in our database.
  • We do not use your messages to train models or for any purpose other than returning a response.
  • OpenAI's data handling is governed by their API data usage policy, which states that API inputs and outputs are not used for training.

Third-Party Services

Service Purpose Data shared
Stripe Payment processing, subscription management Email address, payment method (handled entirely by Stripe)
OpenAI AI keynote text suggestions Chat messages (pass-through only, not stored)

We do not use any analytics services, advertising networks, or tracking tools.

Data Storage and Security

  • License and account data is stored in a server-side database hosted on Render.
  • All communication between the Revit plugin and our server uses HTTPS encryption.
  • Authentication is handled via short-lived JSON Web Tokens (JWT) that expire after 24 hours.
  • Payment data is never transmitted to or stored on our servers.

Data Retention

  • License records are retained for the duration of your subscription and a reasonable period after cancellation for billing and support purposes.
  • Machine activation records are retained while the license is active and removed when a machine is deactivated.
  • Trial records are retained to prevent trial abuse.
  • AI chat messages are not stored at any point.

Your Rights

You may request at any time:

  • A copy of all data we hold about you
  • Correction of inaccurate data
  • Deletion of your data (subject to legal obligations)
  • Deactivation of specific machines from your license

To make a request, email info@revit-smarttools.com.

Children's Privacy

Smart Tools is a professional software product designed for architects and construction professionals. We do not knowingly collect data from individuals under the age of 16.

Changes to This Policy

We may update this policy as our product evolves. Material changes will be noted on this page with an updated effective date. Continued use of the product after changes constitutes acceptance of the revised policy.

Contact

Questions about this policy or your data:

Warren Curry
info@revit-smarttools.com